Campus Captioning of Live Webcasts and Pre-Recorded Videos
Suggested Approach to Online Spoken Content for which UC Berkeley is Responsible
- Whenever the speaker being webcast/recorded is using a written script, that script should be saved to use as a starting point when captioning.
- When the webcast or video has little spoken content and/or the spoken content will remain online for a long time, captioning may be appropriate without a specific request for captioning.
- When the webcast or video has a great quantity of spoken content and/or the spoken content will be online only a short time, and the disability of the requestor makes captioning necessary:
- If the content is not an academic course: Upon request, captioning may be available up to one hour/week per requestor.
- If the content is an academic course: Upon request, captioning may be available up to four hours/week per requestor, provided the requestor submits a written statement of intent to learn the subject matter. (If the requestor is a UC Berkeley student, the DSP Letter of Accommodation determines what is captioned, see below.)
- Once captioned, the webcast/video should remain captioned online without a request.
Campus Captioning Priorities
Because of the large quantity of online spoken content, the priorities below describe what is most important to caption when deciding what to caption next.
TOP PRIORITY: Academic Accommodations for a Student with a Disability Enrolled at UC Berkeley
Captioning of the webcast/video is a top campus priority if the webcast/video has been determined by the Disabled Students Program (DSP) to be either:
- A necessary and appropriate accommodation for a student with a disability to access the educational content of a course in which s/he is registered, e.g. a webcast/video is shown in class or assigned as part of the course’s instructional materials, or
- Required to provide the student with the disability an academic opportunity equal to that afforded other students, e.g., an online course where the student is either registered or submits a written statement of intent to learn the subject matter.
Note: The first step for a UC Berkeley student to obtain captioning as an academic accommodation is to work with his/her DSP Specialist for a Letter of Accommodation.
HIGH PRIORITY: Depending on Subject Matter and Viewing Frequency
Captioning of the webcast/video is especially important when:
- Many viewers are expected,
- Subject matter will be relevant for a long time over multiple semesters, and/or
- Subject matter is of particular interest to the disability community.